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GDPR Policy

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GDPR Policy

Effective date: 2026-02-16

(General Data Protection Regulation Policy)

1. Introduction

Suryoday Foundation (“we”, “our”, or “us”) is committed to protecting the privacy and personal data of visitors, members, volunteers, and donors. This GDPR Policy explains how we collect, use, process, and safeguard your personal information when you visit our website or interact with our services.

We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

2. Data Controller Information

Organization Name: Suryoday Foundation
Email: info@suryodayfoundation.org
Contact Number: 1800-890-9199

The Foundation acts as the Data Controller responsible for handling your personal information.

3. Information We Collect

We may collect the following categories of personal data:

Personal Information

  • Name, email address, phone number

  • Address or location details

  • Membership or volunteer details

Technical Information

  • IP address

  • Browser type and device information

  • Pages visited and interaction data

Communication Data

  • Contact form messages

  • Donation or membership enquiries

  • Emails and feedback submissions

GDPR requires organizations to clearly explain what data is collected and how it is used in simple language.

4. Purpose of Data Collection

We collect personal data for the following purposes:

  • Processing membership registrations

  • Managing volunteers and programs

  • Responding to enquiries and support requests

  • Sending updates related to NGO activities

  • Improving website performance and user experience

  • Legal and administrative obligations

5. Legal Basis for Processing

We process your data based on:

  • Consent – When you voluntarily submit forms or subscribe

  • Legitimate Interests – Website functionality and NGO operations

  • Legal Obligations – Compliance with applicable laws

Under GDPR, organizations must clearly state the legal basis for data processing activities.

6. Cookies and Tracking Technologies

Our website may use cookies and analytics tools to improve user experience.

Cookies may collect:

  • Usage behaviour

  • Website performance data

  • Session preferences

Where required, you will be asked for consent before non-essential cookies are activated.

7. How We Share Your Information

We do not sell your personal data.
Your data may be shared with:

  • Website hosting providers

  • Technical service providers

  • Legal authorities if required by law

All third parties are required to maintain data confidentiality.

8. Data Retention Policy

We retain personal information only as long as necessary for:

  • Membership management

  • Program administration

  • Legal and compliance requirements

After this period, data is securely deleted or anonymized.

GDPR requires organizations to inform users how long their data is stored.

9. Your GDPR Rights

If you are located in the European Economic Area (EEA), you have the following rights:

  • Right to Access your personal data

  • Right to Rectification (correct inaccurate data)

  • Right to Erasure (“Right to be Forgotten”)

  • Right to Restrict Processing

  • Right to Data Portability

  • Right to Object to Processing

  • Right to Withdraw Consent at any time

These rights are core GDPR requirements for transparency and user control.

To exercise your rights, please contact us via email.

10. Data Security

We use appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

Security measures may include:

  • Secure hosting

  • Encrypted connections (HTTPS)

  • Access controls

11. Third-Party Links

Our website may contain links to external websites.
We are not responsible for the privacy practices of third-party platforms.

12. Children’s Privacy

Our services are intended for general audiences.
We do not knowingly collect personal data from children without parental consent.

13. International Data Transfers

If your information is transferred outside your country, we ensure adequate safeguards are in place to protect your data.

14. Updates to This Policy

We may update this GDPR Policy periodically to reflect changes in legal requirements or website functionality.
Any updates will be published on this page.

15. Contact Us

If you have any questions about this GDPR Policy or wish to exercise your rights, contact us:

📧 info@suryodayfoundation.org
📞 1800-890-9199