GDPR Policy
Effective date: 2026-02-16
(General Data Protection Regulation Policy)
1. Introduction
Suryoday Foundation (“we”, “our”, or “us”) is committed to protecting the privacy and personal data of visitors, members, volunteers, and donors. This GDPR Policy explains how we collect, use, process, and safeguard your personal information when you visit our website or interact with our services.
We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
2. Data Controller Information
Organization Name: Suryoday Foundation
Email: info@suryodayfoundation.org
Contact Number: 1800-890-9199
The Foundation acts as the Data Controller responsible for handling your personal information.
3. Information We Collect
We may collect the following categories of personal data:
Personal Information
Name, email address, phone number
Address or location details
Membership or volunteer details
Technical Information
IP address
Browser type and device information
Pages visited and interaction data
Communication Data
Contact form messages
Donation or membership enquiries
Emails and feedback submissions
GDPR requires organizations to clearly explain what data is collected and how it is used in simple language.
4. Purpose of Data Collection
We collect personal data for the following purposes:
Processing membership registrations
Managing volunteers and programs
Responding to enquiries and support requests
Sending updates related to NGO activities
Improving website performance and user experience
Legal and administrative obligations
5. Legal Basis for Processing
We process your data based on:
Consent – When you voluntarily submit forms or subscribe
Legitimate Interests – Website functionality and NGO operations
Legal Obligations – Compliance with applicable laws
Under GDPR, organizations must clearly state the legal basis for data processing activities.
6. Cookies and Tracking Technologies
Our website may use cookies and analytics tools to improve user experience.
Cookies may collect:
Usage behaviour
Website performance data
Session preferences
Where required, you will be asked for consent before non-essential cookies are activated.
7. How We Share Your Information
We do not sell your personal data.
Your data may be shared with:
Website hosting providers
Technical service providers
Legal authorities if required by law
All third parties are required to maintain data confidentiality.
8. Data Retention Policy
We retain personal information only as long as necessary for:
Membership management
Program administration
Legal and compliance requirements
After this period, data is securely deleted or anonymized.
GDPR requires organizations to inform users how long their data is stored.
9. Your GDPR Rights
If you are located in the European Economic Area (EEA), you have the following rights:
Right to Access your personal data
Right to Rectification (correct inaccurate data)
Right to Erasure (“Right to be Forgotten”)
Right to Restrict Processing
Right to Data Portability
Right to Object to Processing
Right to Withdraw Consent at any time
These rights are core GDPR requirements for transparency and user control.
To exercise your rights, please contact us via email.
10. Data Security
We use appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.
Security measures may include:
Secure hosting
Encrypted connections (HTTPS)
Access controls
11. Third-Party Links
Our website may contain links to external websites.
We are not responsible for the privacy practices of third-party platforms.
12. Children’s Privacy
Our services are intended for general audiences.
We do not knowingly collect personal data from children without parental consent.
13. International Data Transfers
If your information is transferred outside your country, we ensure adequate safeguards are in place to protect your data.
14. Updates to This Policy
We may update this GDPR Policy periodically to reflect changes in legal requirements or website functionality.
Any updates will be published on this page.
15. Contact Us
If you have any questions about this GDPR Policy or wish to exercise your rights, contact us:
📧 info@suryodayfoundation.org
📞 1800-890-9199